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Attorney General Ellen F. Rosenblum

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Attorney General's Public Records and Meetings Manual 2014 - Public Records Law Appendix G

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Statutes Affecting Disclosure

This appendix lists Oregon statutes incorporated into ORS 192.502(9) that may affect public disclosure, as well as some exemptions stated in other sections of the Public Records Law that are specific to a particular agency. It is not an exhaustive list. Also, some of these statutes are applicable only under certain circumstances; some are conditional; and some are merely permissive. Check the language of the statutes to determine the scope of any potential exemption.

ORS PROTECTED MATERIAL AGENCY
1.180 Court security improvement plans Judicial Department (OJD)
1.303(6) Disability information OJD - Judicial Fitness & Disability Commission
1.425 (2) Disability information OJD - Judicial Fitness & Disability Commission
1.440 Records, files, papers and communications OJD - Judicial Fitness & Disability Commission
3.450 Drug court program records OJD (Circuit Courts)
7.211 Adoption proceedings OJD
9.080(2)(a) Liability Fund claims Oregon State Bar (OSB)
9.568(3) Lawyers Assistance Committee or Personal and Practice Management Assistance Committee OSB
10.215 Jury lists, source lists OJD - State Court Administrator
18.048(2) Name and address of the person to whom restitution is ordered OJD
25.020(8) Child support - financial information Department of Justice (DOJ) - DCS
25.260 Information designated as confidential under federal law DOJ, District Attorneys
25.792 Employee hiring or rehiring information DOJ
36.220 Mediation materials General
36.230 Mediation agreements General
40.225 Client communication General
40.230 Patient communication General
40.235 Patient communication General
40.240 Patient communication General
40.245 Student communication General
40.250 Client communication General
40.255 Spouse communication General
40.260 Penitent communication General
40.262 Client communication General
40.265 Employer communication General
40.270 Exempt public record General
40.272 Hearing impaired communication General
40.273 Non-English speaker communication General
40.275 Identity of informant in criminal investigation General
41.675 Hospital committee materials on training, supervision and staff discipline General
41.685 Program data concerning emergency medical technicians General
56.100 EDP programs and media used to store Business Registry information Secretary of State (SOS)
90.771 Information regarding landlord/tenant disputes Housing and Community Services Department
94.974 Membership campgrounds Real Estate Agency
97.977(4) Anatomical donor registry Oregon Department of Transportation (ODOT) - DMV
107.179(4) Child custody communications; mediation General
107.600 Domestic relations conciliation communications OJD
107.785 Domestic relations mediation records/proceedings OJD
107.840 Social Security Numbers in petitions for marital annulment, dissolution or separation OJD
109.308 Confidentiality of petitioners’ names/address in adoption proceeding OJD
109.440 Any confidential information in adoption proceeding General
109.445 Information acquired by any voluntary adoption registry Department of Human Services (DHS); Licensed adoption agency
109.503 Adoption information used in search for birth parents DHS; licensed adoption agency
109.767(5) Information acquired in child custody proceeding OJD
118.525 Inheritance tax records Department of Revenue (DOR)
124.075 Identity of person reporting elder abuse DHS; Oregon State Police (OSP)
124.085 Catalog of elder abuse complaints and investigative reports DHS
124.090 Elder abuse investigative records - names of the public or private official who made the complaint, witnesses and the elderly persons DHS
125.240(2) Professional fiduciary criminal records checks OJD
133.723 Application for interception of communications OJD
135.139 HIV tests of certain convicted persons and crime victims General
135.155 Record of preliminary hearing and statement of defendant OJD
137.077 Presentence reports OJD
146.184 Identifying information about a missing person General
146.780 Records of injuries resulting from abuse Medical Examiner or DA
147.115 Crime victim compensation records DOJ; Department of Consumer & Business Services (DCBS) – Worker’s Compensation Board
151.495 Information from person requesting counsel to verify indigency OJD
161.336 Reports, medical, social and criminal histories Psychiatric Security Review Board
165.673 Phone numbers produced by pin register or trap and trace device OSP; Law Enforcement
166.412(7) Firearm information; information during request for criminal record check OSP
171.778 Complaint/government ethics Government Ethics Commission (OGEC)
173.230 Matters submitted in confidence Legislature
173.455 Confidential draft measures Legislature
173.850 Individually identifiable information from DOR records Legislature
173.855 Confidential draft measures Legislature
176.309 Records of the disability panel (except for panel’s determination) Governor
176.765 Energy resource information compiled for emergency plan Governor
177.180 Reports or complaints about government agency or public official submitted to SOS through Government Waste Hotline or other method SOS
179.495 Written accounts of inmates at DOC institution that are held/maintained by DOC Department of Corrections (DOC)
179.505 Written accounts of health service provider pertaining to inmate General
180.075 Information obtained under subpoena DOJ
180.320 Information necessary to establish child support obligation or paternity DOJ / DCS
181.085 Blood samples, autoradiographs, physical evidence, information from DNA database OSP
181.534 Criminal records compiled for authorized agencies doing background checks OSP
181.537 Criminal offender information DHS / Oregon Health Authority (OHA)
181.548 Fingerprints, photos, records, reports OSP
181.592 Sex offender information OSP
181.675 Photographs of public safety officers Department of Public Safety Standards & Training (DPSST)
181.852 Information about undercover law enforcement officers Law Enforcement
181.854 Personnel investigation information regarding public safety employees General
181.854 Public Safety Officer Photo General
181.860 Peer support counseling information General
190.050 Geographic databases of intergovernmental groups General (Intergovernmental groups)
192.447 Public employee ID card or badge General
192.517 Records of individual with disability or mental illness General
192.537 Genetic test/DNA information - research General
192.539 Health Record - identifying information General
192.555 Private loan records provided to Treasurer in connection with state investment Treasurer
192.650 Minutes of executive session General
192.660 Executive session records relating to licensee or applicant conduct of health regulatory board or State Landscape Architect Board General
192.844 Address Confidentiality Program applicant information General
194.152(4) Notarial journal activities SOS or notary public who is public employee
242.722 Civil service commission examination records General
243.960 Information re applicant for benefits under Public Safety Memorial Fund DPSST
244.260 Government ethics complaint and investigation information OGEC
247.965 Residence address of elector County Clerk
247.973 Voter registration card - signature SOS, ODOT or designated voter registration agency
251.145 Voters’ pamphlet material (for limited duration) SOS
251.430 Voters’ pamphlet material (for limited duration) SOS
268.357 Software product programming source codes, object codes, and geographic databases or systems Metropolitan Service Districts
279B.060(6) Competitive sealed proposals General
279B.110 Confidential information furnished by a bidder or proposer General
279C.410(1) Contract proposals General
279C.815 Reports and returns submitted to BOLI for determination of prevailing rate of wage Bureau of Labor & Industries (BOLI)
279C.850 Contractor/subcontractor payroll records BOLI
285C.615 Annual participant reports Oregon Business Development Department
285C.620 Applicant form and negotiations between applicant and county Oregon Business Development Commission
286A.190 Records of bond ownership State Treasurer
291.223 Budget estimates Legislature
295.018(8) Collateralization requirement for bank depository, amount of collateral in records of Treasury Treasurer, State or Local
297.060 Tax information for audits SOS
305.192 Books/papers by owner for appraisal of industrial plants DOR
308.290 Personal property tax returns DOR
308.411(4) Industrial plant - value appraisal DOR or County Assessor
308.413 Appraisal information submitted in confidence DOR
308A.074 Wasteland application County Assessor
308A.077 Application to qualify nonexclusive farm use zone farmland County Assessor
314.835(1) Particulars of income tax forms (e.g.; income expense, deduction, exclusion or credit) DOR
314.860 Elderly rental assistance information DOR
319.190(2) Vehicle fuel dealer reports ODOT
320.340 State transient lodging tax records DOR
321.682(1) Forest products harvest tax information DOR
326.565 Student records Department of Education (ODE) / Board of Education
326.589 Social Security number of community college student ODE / Board of Education
332.061(2) Confidential student information used in hearing to expel minor student ODE / District School Boards
337.288(7) Eligibility for donated books ODE
339.323(1) Criminal offender information ODE
339.326(6) Information in education record of transfer student ODE
339.378 Report of child abuse or sexual conduct ODE
339.388(5) Report of child abuse or sexual conduct ODE
339.388(8) Personally identifiable student information in school employee disciplinary record ODE
341.290(17) Faculty records relating to conduct, personal and academic evaluations, disciplinary actions ODE / Board of Education
342.176 Investigation information Teacher Standards & Practices Commission (TSPC)
342.850 Teacher evaluation, personnel files ODE
344.530 Vocational rehabilitation information and records DHS - OVRS
344.600 Vocational rehabilitation reports DHS - OVRS
346.150 Records, papers, files, communications of the Commission Commission for the Blind
346.165 Contents of the register of persons who are blind Commission for the Blind
346.167 Lists or names connected with administration of programs administered by Commission for the Blind Commission for the Blind
348.710 Oregon Growth Account records Treasurer
348.867 Beneficiary account information held by Oregon 529 College Savings Board Treasurer
351.065 Higher education personnel staff records Board of Higher Education
351.070(4) Student education records Board of Higher Education
367.804(5) Oregon Innovation Partnership records - information related to transportation project ODOT
367.804(6) Oregon Innovation Partnership records - sensitive business, commercial or financial information ODOT
383.025 Private-public transportation project study ODOT
403.135 Automatic telephone number identifications received by public safety answering points Office of Emergency Management
408.425 Military discharge records Department of Veterans’ Affairs
409.225 Child welfare records containing individually identifiable information DHS - CAF
409.230 Information relating to a child’s history and prognosis that indicates clear or immediate danger DHS - CAF
410.150 Public aid and services - recipient applicant information DHS - SPD
410.480 Home health services recipient information DHS - SPD; area agencies on aging
410.535 Long-term care client information DHS - SPD
411.320 Public assistance records DHS - DMAP
411.335 List of names of persons receiving public assistance DHS
412.074 Records of temporary assistance for needy families program (TANF) DHS - DMAP
412.094 Records of parents of children receiving TANF DHS - DMAP
414.390 Identifying information collected by Drug Use Review Board DHS - AMH
417.815 Criminal offender information DHS - Office of Children’s Advocate
418.250 Records of child-care agencies pertaining to children under custody of the state DHS - CAF
418.642 Confidential information about person who maintains foster home DHS - CAF
418.714(10) Information held/used by Domestic Violence Fatality Review Team DHS - CAF
418.747(5) Criminal history information related to placement of a child DHS - CAF
418.794 Advisory Council on Child Abuse Assessment videotapes DHS - CAF
418.795 Child Fatality Review Team records DHS - CAF
419A.100 Information reviewed for action/recommendation by local Citizens Review Boards Local citizens review boards
419A.102 Information reviewed for action/recommendation by local Citizens Review Boards General
419A.170 Records acquired or reviewed by court appointed special advocates CASA Volunteer Program
419A.255 Record of juvenile case OJD
419A.257 Record of juvenile case OJD
419A.262 Expunged information from juvenile record General
419B.035 Child abuse reports/records DHS - CAF
421.213 Inmate transfer records DOC
423.430 Ombudsman complaints/information DOC
423.440 Ombudsman testimony - privileged DOC
426.160 Commitment hearing transcripts OJD
426.370 Commitment investigation information DHS - AMH
430.475 Drug evaluation results DHS - AMH
430.763 Mentally ill or developmentally disabled abuse reports DHS - AMH
431.627 Data received or compiled by the State Trauma Advisory Board OHA
431.635 Information in Oregon Trauma Registry OHA
431.966 Information in Prescription Monitoring Program DHS - PHD
432.121 Vital records and reports in the custody of the State Registrar of the Center for Health Statistics DHS - PHD
432.337 Abortion and fetal death reports DHS - PHD
432.408 Record of dissolution of marriage judgment or dissolution of domestic partnership judgment General
432.412 Marriage and divorce records General
432.420 Adoption records DHS - PHD
432.430 Foundling reports DHS - PHD
432.530 Cancer registry system information OHA
433.008 Identity of persons with communicable/reportable disease OHA; local public health administrator
433.045(3) HIV test subject, identity results General
433.075 HIV (AIDS) test results General
433.123 Information related to a petition for quarantine General
433.423(2) Identity of persons affected with or exposed to OHA
441.055 Board of Medical Examiners peer review information OHA
441.057 Health care facility care; investigation or complaint information OHA
441.057(7) Complaint information DHS - PHD
441.113 Long-term care residents and complaints DHS - SPD
441.650(7) Long-term care patient abuse records DHS
441.660 Long-term care patient abuse investigation photos DHS
441.671 Long-term care patient abuse records DHS
442.745 Information disclosed by party to cooperative program agreement OHA
442.846(1) Patient safety data and reports Oregon Patient Safety Commission
443.355(3) Complaint information OHA
444.330 Diabetes in children OHA
459A.050(7) Annual recycling reports Department of Environmental Quality (DEQ)
461.180(6) Operations of Oregon State Lottery subject to study and evaluation Lottery
465.015(6) Hazardous waste reduction plans DEQ
465.250(5) Hazardous waste trade secrets DEQ
465.300 Financial assistance request records for cleanup costs DEQ
466.060(2) Certain information in waste treatment or disposal permit application DEQ
466.090 Certain hazardous waste information DEQ
466.800 Certain information regarding underground storage tanks DEQ
468.095(2) Pollution control information DEQ
468.963 Environmental audit report General
469.090 Energy producer records Department of Energy (DOE)
469.560(2) Certain information on regulation of energy facilities DOE
475.331 Primary caregivers registry OHA
476.090 Investigation testimony OSP - SFM
517.705 Mineral production records Department of Geology & Mineral Industries (DOGAMI)
520.097 Well reports DOGAMI
522.365 Geothermal well reports DOGAMI
537.762(4) Well reports Water Resources Department
571.057(2) Nursery license application Department of Agriculture(ODA)
583.086(1) Milk handlers records audit ODA
583.490(3) Milk marketing referendum records ODA
618.506(2) Security seal violation notice General (District Attorney or Attorney General)
633.077(2) Commercial feed tests ODA
633.364 Fertilizer registration information ODA
634.550 Medical information ODA
646.574 Do-not-call list registrant information DOJ
646.632(2) Trade practice violation notice DOJ
646.836 Antitrust information DOJ
646A.164 Complaints re: service contracts DCBS - INS
654.062(4) Complaint of employer safety or health violation DCBS - INS
654.067 Advance notice of inspections under Oregon Safe Employment Act DCBS
654.120 Employer report of safety and health hazard evaluations DCBS - OSHA
656.248(5) Medical services provider information State Accident Insurance Fund Corporation (SAIF)
656.327(4) Medical panel records SAIF
657.665 Information other than for SSA and federal unemployment tax purposes Employment Department (OED)
657.732 Statistical and demographic data used to enhance Oregon’s workforce system OED
657.734 Individual record information OED
659A.218 Whistleblower identity General
660.318 Workforce investment records Community Colleges & Workforce Development
660.339 Workforce investment records Community Colleges & Workforce Development
671.550(2) Landscape contractor investigation records Landscape Contractors Board
673.415 Signature block of income tax return DOR
673.710 Names and addresses of tax preparers DOR
673.730(3) Investigation information Board of Tax Practitioners
675.075 Investigatory information on licensee or applicant conduct Board of Psychologist Examiners
675.300 Investigatory information on licensee or applicant conduct Occupational Therapy Licensing Board
675.540(4) Criminal offender information Board of Licensed Social Workers (BLSW)
675.580 Client communications BLSW
675.583 Violation of professional standards information BLSW
675.585 Complaint information BLSW
675.745 Criminal offender information Board of Licensed Professional Counselors & Therapists
675.765 Client information complaints Board of Licensed Professional Counselors & Therapists
676.165 Investigatory information on licensee or applicant conduct Health professional regulatory boards
676.175 Investigatory information on licensee or applicant conduct Health professional regulatory boards
676.177 Investigatory information on licensee or applicant conduct General
676.195 Impaired Health Professional Program reports to health professional licensing boards OHA
676.195(3) Report from the impaired health professional program OHA
676.405(2) Licensee information General
676.410(4) Healthcare workforce information Office for Oregon Health Policy and Research
677.425 Investigatory information on licensee or applicant conduct Medical Board (OMB)
678.126(1) Investigatory information on licensee or applicant conduct Board of Nursing
678.725 Complaints Health Licensing Agency
679.140(9) Investigatory information on licensee or applicant conduct Board of Dentistry
679.280(1) Investigatory information on licensee or applicant conduct Board of Dentistry
679.320 Complaint information Board of Dentistry
681.440 Investigatory information on licensee or applicant conduct Board of Examiners for Speech-Language Pathology & Audiology
682.220 Investigatory information regarding ambulance services OHLA
683.165(1) Investigatory information on licensee or applicant conduct Board of Optometry
683.335(2) Investigatory information on licensee or applicant conduct Board of Optometry
684.100(10) Criminal offender information Board of Chiropractic Examiners (OBCE)
684.185(7) Peer review information OBCE
685.115 Investigatory information on licensee or applicant conduct Board of Naturopathic Medicine (0BNM)
685.205(6) Peer review information 0BNM
686.135 (3) Investigatory information on licensee or applicant conduct Veterinary Medical Examining Board
687.081(9) Investigatory information on licensee or applicant conduct Board of Massage Therapists
687.490 Midwife conduct information OHLA; Board of Direct Entry Midwifery
688.230 Investigatory information on licensee or applicant conduct Physical Therapist Licensing Board
688.525(3) Investigatory information on licensee or applicant conduct Board of Radiologic Technology (OBRT)
688.605 Investigatory information on licensee or applicant conduct OBRT
689.455 Investigatory information on licensee or applicant conduct Board of Pharmacy
691.585(1) Investigatory information on licensee or applicant conduct Board of Examiners of Licensed Dieticians
692.180(5) Investigatory information on licensee or applicant conduct Mortuary & Cemetery Board
692.230(4) Investigatory information on licensee or applicant conduct Mortuary & Cemetery Board
697.732 Debt consolidation violations DCBS - DFCS
701.246 License certificate applications Construction Contractors Board
703.473 Investigator client files and personal information DPSST
703.480 Investigation information DPSST
705.137 Regulatory records DCBS
706.720 Reports/investment information/stockholder lists DCBS - DFCS
706.730 Depositors and amounts DCBS - DFCS
723.118 Credit Union Records DCBS - DFCS
731.264 Complaints and investigation data DCBS - INS
731.312 Insurance Records DCBS - INS
731.750 Insurance Records DCBS - INS
731.752 Insurance Records DCBS - INS
731.761 Insurance Records DCBS - INS
731.762 Insurance Records DCBS - INS
732.230 Insurance Records DCBS - INS
734.650 Insurance Records DCBS - INS
734.830 Insurance Records DCBS - INS
735.425 Insurance Records DCBS - INS
735.430(1) Insurance Records DCBS - INS
743.018 Insurance Records DCBS - INS
744.079(9) Insurance agent terminations DCBS - INS
744.087 Compensation agreements DCBS - INS
744.346 Life settlement provider, policyholder identification DCBS - INS
756.075(4) Utility and carrier investigation records Public Utility Commission
777.793 Commercial or financial information Export trading corporations
777.795 Commercial or financial information Export trading corporations
802.177 Name, address, telephone number, driver license, permit and identification card number ODOT - DMV
802.181 Anatomical donation information ODOT - DMV
802.195 Social security numbers ODOT - DMV
802.220(1) Anatomical donation information ODOT - DMV
807.115 Duplicate images of DMV photographs ODOT - DMV
807.710(5) Medical impairments and health care provider reports ODOT - DMV
807.725 Info submitted by person issued fictitious driver license or ID card ODOT - DMV
824.082(2) Hazardous material transport ODOT - DMV
Notes following ORS 342.175 §§ 5, 7 Teacher discipline records TSPC
Notes following ORS 459A.695 (§ 7) Data reported to stewardship organization DEQ
Or Laws 2001, ch 915 § 2, as amended by Or Laws 2009, ch 572 § 2 Data from pesticide use reporting system ODA
Or Laws 2007, ch 838 § 3, as amended by Or Laws 2009, ch 595 §§ 1157 Individually identifiable health information provided to the Oregon Health Care Acquired Infection Reporting Program Office of Health Policy and Research
Or Laws 2009, ch 837, § 8(5) Abuse reporting for adults with mental illness or developmental disabilities (county multidisciplinary teams) DHS - AMH
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