Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix D

Index to Oregon Attorney General’s Formal Opinions, Informal Opinions and Public Records Orders

Formal Attorney General Opinions have a volume and page number; Informal Opinions (Letters of Advice) have a number lower than 7000. Public Record Orders are designated PRO. Copies are available from the Department of Justice at reproduction costs. Formal opinions and selected informal opinions are summarized in Appendix E; selected PROs are summarized in Appendix F.

Opinion No. Date Issued
Agriculture, Department of

Records on Fungicide

PRO 05/02/89
Archives

Retention Schedule

0223 09/02/71
Attorney-Client Privilege

(See Privileges)

Attorney General

Authority to Order Disclosure

. . . . . . . . . . . . .

PRO

PRO

12/10/99

08/13/87

Birth/Death Records PRO 04/07/95
Computer Programs, Data

(See Exemptions, Computer Programs)

Copies

Form of

. . . . . . . . . . . . .

In Lieu of Originals

v49 p210

v39 p721

PRO

01/26/00

05/29/79

07/19/82

Corrections

Agreement with Denton, Texas

AIDS Test of Inmate, Results of

Criminal Investigatory Records

Employee Leave Records

Incarceration & Parole Records, Petitioner’s

Ombudsman Records

Security Audit

Sexual Harassment Complaint

PRO

PRO

PRO

PRO

PRO

PRO

PRO

PRO

01/26/96

12/16/87

02/27/07

05/05/94

07/19/82

12/09/04

01/26/93

01/12/90

County Records

Destruction

0223 09/02/71
Courts

(See also State Court Administrators)

Exhibits

Videotape and Audiotape of Court Proceeding

Videotape of Court Proceeding

PRO

PRO

PRO

02/01/89

08/07/07

12/22/88

Criminal Law & Procedure

Criminal Records

Reference to Set-Aside Conviction

v37 p126

2000-1

09/04/74

07/11/90

Death & Birth Records PRO 04/07/95
Deeds & Conveyances

Unrecorded, Filed with Tax Assessor

v37 p98 08/30/74
Destruction of Records

Generally

Name Changes

0223

v38 p945

09/02/71

06/08/77

Drafts

Preliminary Reports

Pre-Release Final Report

PRO

PRO

10/02/90

09/27/96

Economic Development Commission

Business Development Fund Loan Records

Economic Development Plan, Drafts of

PRO

4577

08/21/86

02/09/79

Elected Officials

Judge

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

State Legislator

PRO

PRO

PRO

PRO

PRO

08/21/02

11/22/95

02/01/89

12/22/88

12/03/04

Elections

Poll Books

v38 p1318 10/13/77
Employee, Employer & Employee Organizations

Evaluation, School District Superintendent

Home Addresses

Payroll Information on Public Employee

Payroll Records of Pub. Works Contractor

Performance Evaluation of Public Employee

. . . . . . . . . . . . .

University President, Candidates’ Identities

v41 p437

5524

PRO

6182

PRO

PRO

6248

04/14/81

07/01/83

03/27/92

11/30/87

05/25/94

07/28/92

10/13/88

Employment, Department of

Layoff-Closure Report

Manager’s Performance Evaluation

Name/Address of Employers Owing Taxes

PRO

PRO

5731

10/08/81

05/25/94

11/27/84

Employment Relations Board

Representation Petition, Number/Signatures

Voter Checklists

PRO

6087

03/06/81

02/26/87

Exemptions

Abandoned Property

Business Records Required to be Submitted

Nursing Homes, Financial Statements

. . . . . . . . . . . . .

Pharmacy Operational Data

PRO

3699

3547

3548

12/01/99

09/16/76

03/25/76

03/26/76

Computer Programs

Employment Division, Search Program

Motor Vehicle Computer Programs

Tax & Assessment Programs

PRO

PRO

6126

11/19/81

12/23/88

06/01/87

Confidential Submissions

Accreditation, Portland State

Addresses & Telephone Numbers

Lottery Prize Winners

State Employees

Attendance Records, “Sign-Up” Sheets

Complaint Filed with Licensing Agency

Driver License Records on Retesting

Employment Applicants/Candidates

Chancellor of Higher Education

References & Background Checks

. . . . . . . . . . . . .

University President

PRO

5860

5524

PRO

PRO

PRO

PRO

PRO

PRO

6248

04/28/88

09/23/85

07/01/83

06/12/85

11/08/04

04/12/90

08/12/88

07/17/97

01/15/97

10/13/88

Financial Information About Bidder for

Purchase of State Property

Good Faith Obligation by Agency

PRO

PRO

03/04/04

11/08/04

Investigatory Records, ODOT

Lightning Strike Map

Loan Info., Economic Development

Negotiation Notes, Mahonia Hall

Representation Elections, Checklists

Requests for Proposals (RFPs)

Settlement Offer

Stock Market Appraisals, OIC

PRO

PRO

PRO

PRO

6087

PRO

PRO

v42 p392

11/17/88

09/04/98

08/21/86

07/01/91

02/26/87

04/30/81

04/05/02

06/09/82

Survey Responses

Public School Students

Workers’ Compensation

. . . . . . . . . . . . .

Tribal Compact Compliance Info

PRO

PRO

PRO

PRO

12/11/92

07/14/89

09/12/88

03/03/97

Corrections & Parole Board

Agreement with Denton, Texas

Medical Tests

Security & Disciplinary Records

PRO

PRO

PRO

01/26/96

12/16/87

01/26/93

Criminal Investigatory Information

Generally

. . . . . . . . . . . . .

Informants, Identity of

Polygraph Records

Reports Compiled by Law Enforcement

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

v37 p126

PRO

PRO

PRO

PRO

PRO

PRO

PRO

PRO

09/04/74

11/13/01

04/04/86

08/15/01

07/08/04

12/18/02

10/10/96

08/30/95

12/23/91

Employee Representation Cards

Faculty Research

. . . . . . . . . . . . .

PRO

PRO

6217

03/06/81

09/25/03

03/29/88

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Federal Law Prohibition

Payroll Records

Social Security Disability Records

PRO

PRO

PRO

PRO

06/19/95

07/07/89

04/13/87

01/21/03

Identification of Internal Advisory

Communications

Accident Investigation Reports, PUC

Administrative Proceeding Staff Notes

Analysis of Rulemaking Authority

PRO

4834

PRO

PRO

10/16/07

12/13/79

10/21/88

05/23/94

Balancing of Public Interests

Budget Cut Proposals

Disciplinary Recommendations

Draft Documents/Reports

PRO

PRO

PRO

PRO

02/01/01

08/06/97

03/30/89

06/04/04

Draft Hearing Order

. . . . . . . . . . . . .

Employment Applicants, Reports on

. . . . . . . . . . . . .

v41 p218

PRO

PRO

PRO

11/05/80

02/24/89

02/09/00

07/17/97

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

4577

PRO

PRO

02/09/79

09/27/96

10/02/90

Investigation Report

Letters to State Agencies

Preliminary Staff Recommendation

. . . . . . . . . . . . .

PRO

PRO

PRO

PRO

10/17/97

04/28/88

07/10/02

07/23/82

. . . . . . . . . . . . .

Supervisor’s Appraisal of Subordinate

PRO

PRO

06/25/81

06/26/98

Library Records

Litigation, Records Pertaining to

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

v41 p435

PRO

PRO

PRO

PRO

PRO

PRO

04/13/81

08/16/04

10/01/03

05/23/94

06/08/90

01/12/90

06/25/82

Personal Privacy

Complaints to Licensing Agencies

. . . . . . . . . . . . .

PRO

PRO

04/05/02

06/27/84

Crime Giving Rise to PSRB Custody

Election Records

Employee Names

PRO

v38 p1318

PRO

05/16/85

10/13/77

04/14/95

Employment Applicants/Candidates

Chancellor of Higher Education

University President

PRO

6248

08/12/88

10/13/88

Income Tax Returns/Financial Stmts

. . . . . . . . . . . . .

Leave Information

Letter About Faculty Performance

PRO

PRO

PRO

PRO

01/02/85

01/12/84

05/05/94

04/28/88

Library Privileges & Related Info

License Application, Personal History

Loan Info, Economic Development

v41 p435

PRO

PRO

04/13/81

03/04/88

08/21/86

Names & Addresses

Jurors

Licensees

. . . . . . . . . . . . .

Lottery Winners

PRO

v42 p382

4027

5860

04/02/91

05/26/82

09/14/77

09/23/85

Mortgage Holders, DVA

Public Employees

. . . . . . . . . . . . .

Payroll Records

. . . . . . . . . . . . .

PRO

5524

PRO

6182

PRO

09/01/82

07/01/83

05/31/90

11/30/87

03/27/92

Performance Evaluations

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

v41 p437

PRO

PRO

PRO

04/14/81

06/26/98

05/25/94

07/28/92

Representation Election Records

Retirement Benefit Records

Security Release Questionnaires

Survey Responses

6087

PRO

PRO

PRO

02/26/87

11/15/02

11/08/88

09/12/88

Telephone Numbers

Telephone Bills, Annotated

Personal Safety

PRO

PRO

PRO

09/09/96

08/31/05

11/19/99

Personnel Discipline Actions

BPSST Instructor

Corrections Employees

CSD Employees in Whitehead Case

Jurisdiction to Discipline

PRO

PRO

PRO

PRO

10/11/96

01/12/90

04/14/95

11/09/00

Motor Vehicles Division Employee

Reasonable Time to Respond

State Fire Marshal’s Office

State Police Officers

. . . . . . . . . . . . .

PRO

PRO

PRO

PRO

PRO

11/26/90

04/03/95

04/29/93

07/03/95

01/27/92

Real Estate Appraisal Information

Separation of Exempt/Nonexempt Materials

Text & Examination Materials

Evaluation for Tax Credit Projects

Interview Questions

Oral Licensing Examination

Practical Licensing Examination

PRO

PRO

PRO

PRO

PRO

12/02/94

05/02/97

01/12/01

01/24/89

03/17/97

Reviewing Own Examination

State Assessment Tests

Threatened/Endangered Species Info

4891

PRO

PRO

02/01/80

02/28/02

06/22/93

Trade Secrets

Bidders Name & Bid Amount

Labeled as

Lightning Strike Map

PRO

PRO

PRO

04/30/81

01/12/01

09/04/98

Partnership Contribution Info

Payment Schedule, Preferred Provider

Pricing Data/Operation Plans

Pro Formas

PRO

PRO

PRO

PRO

05/15/95

12/30/87

12/07/89

03/04/04

Transferred Records

. . . . . . . . . . . . .

Unsafe Workplace Investigations

Workers’ Compensation Claim Records

. . . . . . . . . . . . .

PRO

PRO

PRO

PRO

PRO

04/05/02

11/08/88

09/19/97

07/09/98

06/26/98

Fees for Records Requested

Actual Costs

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

v42 p382

v39 p721

PRO

PRO

PRO

PRO

05/26/82

05/29/79

03/29/00

05/19/89

04/07/89

01/24/89

Authority of Public Bodies to Establish Fees

Constitutionally Dedicated Funding, Effect

. . . . . . . . . . . . .

Corrections Division Rule Assessing

PRO

v39p61

PRO

PRO

06/30/05

07/20/78

03/10/00

07/19/82

Establishment of Fee Schedule

UCC Financing Statements

. . . . . . . . . . . . .

Waiver/Reduction of Fees

. . . . . . . . . . . . .

3553

4638

4255

v39 p61

PRO

03/31/76

04/24/79

03/21/78

07/20/78

10/14/04

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

PRO

PRO

PRO

PRO

06/16/04

03/27/02

10/31/01

04/11/00

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

PRO

PRO

PRO

PRO

03/29/00

03/10/00

09/18/96

12/11/95

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

PRO

PRO

PRO

PRO

PRO

02/06/95

05/04/94

05/19/93

08/01/91

07/08/91

Forestry, Department of

Lightning Strike Map

Marbled Murrelet Survey Forms

PRO

PRO

09/04/98

06/22/93

Government Ethics Commission

Financial Statement of State Legislator

. . . . . . . . . . . . .

PRO

PRO

05/15/81

02/18/81

Governor

Authority to Inspect Confidential Records

v40 p96

10/03/79

Higher Education, Oregon State System of

AACSB Accreditation Letter

Chancellor Nonfinalists, Identity of

Complaint by NCAA Against University

Contract Between OHSU & Blue Cross

Expenditures for 1995 Rose Bowl (UO)

PRO

PRO

PRO

PRO

PRO

04/28/88

08/12/88

11/12/81

12/30/87

02/06/95

Payroll Records of Student Body President

Price Lists of Bidders on OHSU RFP

PSU Foundation Records

PSU Security Log

Purchase Orders & Requests

Sign-Up Sheet for OSU Open Forum

Videotape of Rhesus Monkey Behavior

PRO

PRO

PRO

PRO

PRO

PRO

PRO

04/13/87

12/07/89

04/22/88

01/20/89

08/13/87

06/12/85

06/19/95

Human Services, Department of

Adult Foster Home, Complaints

Advertising Prepared by Private Firm

Child Abuse Records

. . . . . . . . . . . . .

Child Support Obligor Addresses

Children/Juvenile Case Recorders & Court

Records

. . . . . . . . . . . . .

. . . . . . . . . . . . .

PRO

PRO

v40 p96

PRO

PRO

0312

PRO

PRO

09/16/82

08/06/87

10/03/79

06/28/96

11/18/88

12/22/71

06/28/96

08/17/87

Death Records Database

Deceased Patient Records

. . . . . . . . . . . . .

Elderly Abuse Reports

Employees, Discipline Action

. . . . . . . . . . . . .

Employees, Names/Addresses

Employees, Names in Whitehead Case

Medical Info, Vocational Rehabilitation

Patient Abuse Records, Nursing Home

PRO

3708

PRO

PRO

PRO

PRO

PRO

PRO

6124

v40 p155

04/07/95

09/23/76

02/07/94

06/27/84

04/14/95

04/03/95

05/31/90

04/14/95

07/30/87

12/05/79

Insurance Division

Advisory Group Minutes & Materials

Financial Records Insurer in Receivership

Trade Secrets

PRO

PRO

PRO

07/01/91

05/19/82

08/08/07

Jurors, Names & Addresses PRO 04/02/91
Jury Lists

. . . . . . . . . . . . .

v45 p185

PRO

03/16/87

11/08/88

Juveniles

Expungement of Records

Police Records

Records

. . . . . . . . . . . . .

. . . . . . . . . . . . .

5998

v42 p17

0312

PRO

PRO

10/31/86

07/13/81

12/22/71

09/28/87

08/17/87

Land Conservation & Development, Depart. of

Rulemaking Authority, Documents Supporting

PRO 05/23/94
Legislative Assembly

Legislative Counsel Records

PRO 02/21/07
Legislative Research Office

Requests & Research

3002 06/12/74
Libraries

Applications for Public Library Cards

Circulation Records

. . . . . . . . . . . . .

v41 p435

v41 p435

3896

04/13/81

04/13/81

04/01/77

Licenses & Permits

Examination Materials

Oral Answers to Test Questions

4891

PRO

02/01/80

01/24/89

Lottery

Address/Telephone Number Prize Winners

5860 09/23/85
Maps, Availability of v39 p721 05/29/79
Medical Records

Deceased Patient Records

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Patient Records, Access to Own Records

3708

PRO

PRO

3928

09/23/76

02/05/96

02/07/94

06/07/77

Motor Vehicles Division

Complaint About Driver Competence

. . . . . . . . . . . . .

Computer Database

Computer Programs, Records Relating to

Employer Suspension/Termination Record

Fees for Records Searches & Copies

PRO

PRO

PRO

PRO

PRO

v39 p61

03/20/03

04/12/90

05/10/96

12/23/88

11/26/90

07/20/78

Information on Individual in Accident PRO 04/03/89
Naturopathic Examiners, Board of

License Application Answers

PRO 03/04/88
Nursing Board

Complaints to Board, Records Regarding

Names/Addresses of Nurses

. . . . . . . . . . . . .

PRO

v42 p382

4027

09/02/88

05/26/82

09/14/77

Nursing Homes & Care Facilities

Financial Statements

. . . . . . . . . . . . .

3547

3699

03/25/76

09/16/76

Occupational Safety & Health Division

Investigation of Complaint

PRO 09/19/97

Old Records (More than 25 Years)

PRO 02/07/94
Oregon Investment Council

Financial Information, Money Manager Evaluation

v42 p392 06/09/82
Oregon Medical Insurance Pool v46 p155 03/17/89
Oregon State Bar

Disciplinary Proceeding Records

PRO 03/30/89
Oregon State Hospital

Medical & Psychiatric Records

PRO 03/28/89
Oregon State University

Budget Cut Proposals

PRO 08/06/97
Parole & Probation

Parole Hearings, Transcript of

. . . . . . . . . . . . .

PRO

PRO

08/30/82

03/22/82

Pharmacies & Pharmacists

Invoices for Drugs

Survey of Operational Data

3065

3548

08/15/74

03/26/76

Physical Therapy Licensing Board

File & Investigatory Material

PRO 08/17/87

Private Bodies

Contract with Public Body, Work Product

Oregon Medical Insurance Pool

State Agency Appointed as Receiver of

PRO

v46 p155

PRO

12/11/92

03/17/89

05/19/82

Privileges Attorney-Client Privilege

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Physician-Patient Privilege

Psychotherapist-Patient Privilege

PRO

PRO

PRO

PRO

PRO

PRO

PRO

09/05/00

03/30/89

10/21/88

08/17/87

07/06/82

02/07/94

02/07/94

Protective Rules

Authority to Adopt

Integrity of Records, Prevent Interference

PRO

v39 p721

07/07/89

05/29/79

Psychiatric Security Review Board

Name/Crime-Persons Enrolled Higher Ed

PRO 05/16/85
Psychologist Examiners, Board of

Oral Examination Answers

PRO 01/24/89
Public Bodies, Governing Bodies

Background Given to Board Before Hearing

Definition of

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Duty to Create Records

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Reasonable Time to Respond to Request

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Records Custodian

Use of Records Law to Obtain Records

v38 1761

PRO

PRO

PRO

PRO

PRO

6126

PRO

PRO

6087

PRO

PRO

PRO

PRO

PRO

6049

03/07/78

06/16/04

03/29/04

11/19/02

01/31/01

02/25/92

06/01/87

12/23/88

05/26/05

02/26/87

12/09/04

04/03/95

05/09/89

08/13/87

12/17/99

06/26/87

Public Interest

Generally

Criminal Activity

Misuse of Public Funds

Private Litigation

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Vindictive/False Confidential Submission

0905

PRO

3699

PRO

PRO

PRO

PRO

11/20/70

11/26/90

09/16/76

10/14/04

08/16/04

06/08/90

04/12/90

Public Records

Definition of

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

6182

6126

4068

PRO

PRO

PRO

PRO

11/30/87

06/01/87

08/25/77

03/23/05

06/28/01

12/11/92

04/22/88

. . . . . . . . . . . . .

Format Specified by Requester

. . . . . . . . . . . . .

Tape Recording & Transcript

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Use of Computer Software or Program to Retrieve

. . . . . . . . . . . . .

PRO

PRO

PRO

PRO

PRO

PRO

PRO

PRO

08/06/87

07/17/00

09/01/82

04/22/04

08/30/82

03/22/82

10/13/04

07/17/00

Public Safety Standards & Training, Board of

Investigation Report

PRO 10/17/97
Public Utility Commission

Draft Report on Trojan Shutdown Costs

 

Staff Reports Prepared for Hearing

PRO

PRO

10/02/90

10/21/88

Racing Commission

Financial Statement of Racetrack Applicant

. . . . . . . . . . . . .

PRO

PRO

01/02/85

01/12/84

Reasonable Time to Respond to Records Request

(See Public Bodies, Reasonable Time to Respond)

Revenue, Department of

Computer-Generated Appraisal Info

Opinion & Order (Proposed)

6126

PRO

06/01/87

02/24/89

Risk Management Division

Investigation Report

PRO 06/08/90
Schools & School Districts

Evaluation, School District Superintendent

Faculty Records

Faculty Research (See Exemptions, Faculty

Research)

President Selection, Candidates’ Identities

School Reports & Educational Records

Student Name Change

Student Names, List of

. . . . . . . . . . . . .

Student Records

. . . . . . . . . . . . .

. . . . . . . . . . . . .

Student Survey Results

v41 p437

v39 p480

6248

5642

v38 p945

3104

3125

PRO

PRO

PRO

PRO

04/14/81

01/12/79

10/13/88

11/01/84

06/08/77

11/15/74

11/15/74

01/08/96

08/17/87

04/13/87

12/11/92

Secretary of State

UCC Financing Statement, Fee to Produce

. . . . . . . . . . . . .

4255

4638

03/21/78

04/24/79

Separation of Exempt/Nonexempt Materials

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .

3547

PRO

PRO

PRO

PRO

03/25/76

03/10/00

08/21/86

07/23/82

10/08/81

Social Security Numbers

. . . . . . . . . . . . .

6182

5300

11/30/87

02/18/82

State Court Administrator

Jurors’ Names/Addresses/Telephone

Jury Register, Security Release Questionnaire

PRO

PRO

04/02/91

11/08/88

State Police

Disciplinary Action Documents

. . . . . . . . . . . . .

Identity of Informant

Public Safety Plans

Report on Casino Compliance

Undercover Law Enforcement Officers

PRO

PRO

PRO

PRO

PRO

PRO

07/03/95

01/27/92

04/04/86

01/27/07

03/03/97

11/13/01

Taxation

Homeowner Property Tax Relief Application Reports & Returns

5300

v41 p455

02/18/82

04/28/81

Transportation, Department of

Accident Investigation Report

Appraisal of Property

Investigation of Harassment Complaint

Legal Research and Analysis

0905

PRO

PRO

PRO

11/20/70

12/02/94

11/17/88

02/23/06

Twenty-Five Year Old Records

(See Old Records)

Veterans’ Affairs, Department of

Names/Addresses of Mortgage Holders

PRO 09/01/82
Waiver of Exemption by Disclosure

. . . . . . . . . . . . .

. . . . . . . . . . . . .

4068

6217

PRO

03/29/88

08/25/77

09/28/87

Waiver of Fees

(See Fees for Records Requested, Waiver)

Workers’ Compensation Division

Audit Records

Pending Cases

Supervisor’s Appraisal of ALJ

Survey Responses

PRO

PRO

PRO

PRO

06/25/82

07/09/98

06/26/98

09/12/88