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Attorney General’s Public Records and Meetings Manual 2014 – Public Records

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I. Public Records I.A. Who Has the Right to Inspect Public Records? Under ORS 192.420 “every person” has a right to inspect any nonexempt public record of a public body in Oregon. This right extends to any natural person, any corporation, partnership, firm or association, and any member or committee of the Legislative Assembly. ORS… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix I

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Oregon Revised Statutes Inspection of Public Records 192.410 Definitions for ORS 192.410 to 192.505. As used in ORS 192.410 to 192.505: (1) “Custodian” means: (a) The person described in ORS 7.110 for purposes of court records; or (b) A public body mandated, directly or indirectly, to create, maintain, care for or control a public record…. View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix H

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Attorney General’s Uniform Rule for Personal Safety Exemption As Amended Effective January 1, 2008 Public Records Personal Safety Exemption 137-004-0800 (1) An individual may request that a public body not disclose the information in a specified public record that indicates the home address, personal telephone number or personal electronic mail address of the individual. If… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix G

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Statutes Affecting Disclosure This appendix lists Oregon statutes incorporated into ORS 192.502(9) that may affect public disclosure, as well as some exemptions stated in other sections of the Public Records Law that are specific to a particular agency. It is not an exhaustive list. Also, some of these statutes are applicable only under certain circumstances;… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix F

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Summaries of Selected Public Records Orders Issued by the Oregon Attorney General NOTE: In 1987, the legislature reorganized and renumbered the Public Records Law exemptions. Or Laws 1987, ch 764. Since then, several provisions of ORS 192.501 and 192.502 were also renumbered. The public record orders refer to the ORS cites in effect at the… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix E

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Summaries of Oregon Attorney General’s Formal Opinions and Selected Informal Opinions Concerning Public Records NOTE: In 1987, the legislature reorganized and renumbered the Public Records Law exemptions. Or Laws 1987, ch 764. Since then, several provisions of ORS 192.501 and 192.502 were also renumbered. Earlier Attorney General opinions refer to the ORS cites in effect… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix D

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Index to Oregon Attorney General’s Formal Opinions, Informal Opinions and Public Records Orders Formal Attorney General Opinions have a volume and page number; Informal Opinions (Letters of Advice) have a number lower than 7000. Public Record Orders are designated PRO. Copies are available from the Department of Justice at reproduction costs. Formal opinions and selected… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix C

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Summaries of Oregon Appellate Court Decisions on Public Records Note: In 1987, the legislature reorganized and renumbered the Public Records Law exemptions. Or Laws 1987, ch 764. Since then, several provisions of ORS 192.501 and 192.502 were also renumbered. These case summaries refer to the ORS cites in effect at the time of the court… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix B

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Samples, Forms Sample Request for Disclosure of Public Records (PDF) » | (DOC) » Request for Public Records 2010 (PDF) » Sample Written Procedure for Public Records Request (PDF) »  | (DOC) » Sample Response to Public Records Request (PDF) » | (DOC) » Certification of True Copy – Paper Records (PDF) » | (DOC) » Certification… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Records Law Appendix A

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Frequently Asked Questions [285] See, e.g., 42 USC §§ 1301 et seq. (Health Insurance Portability and Accountability Act of 1996) and 45 CFR Part 160. [286] See, e.g., Sheet Metal Workers Int’l Assoc., Local Union No. 19 v. U.S. Dept. of Veterans Affairs, 135 F3d 891 (DC Cir 1998) (see App C); Painting Industry of Hawaii… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Meetings

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II. Public Meetings Special Note: Role of the Attorney General At the outset of this discussion of the Public Meetings Law, we note an important distinction between the Public Meetings Law and the Public Records Law. The Attorney General and district attorneys have a special statutory role to enforce the Public Records Law’s requirements, except… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Meetings Law Appendix P

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Oregon Revised Statutes 192.610 Definitions for ORS 192.610 to 192.690. As used in ORS 192.610 to 192.690: (1) “Decision” means any determination, action, vote or final disposition upon a motion, proposal, resolution, order, ordinance or measure on which a vote of a governing body is required, at any meeting at which a quorum is present. (2)… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Meetings Law Appendix O

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Summaries of Oregon Attorney General’s Formal Opinions and Selected Informal Opinions Concerning Public Meetings Law  37 Op Atty Gen 183, October 11, 1974 The Public Meetings Law prohibits the use of secret ballots by a governing body. 38 Op Atty Gen 50, August 10, 1976 A governing body may not ban the tape recording of… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Meetings Law Appendix N

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Index to Oregon Attorney General’s Formal Opinions and Informal Opinions Formal Attorney General Opinions have a volume and page number; Informal Opinions (Letters of Advice) either have a number such as 1995-l or a number lower than 7000. Copies are available from the Department of Justice at reproduction costs. Formal and selected information opinions are… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Meetings Law Appendix M

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Summaries of Oregon Appellate Court Decisions Involving Public Meetings Law To find references to these cases in the manual, search for the first party name. Crowfoot Elem. Sch. Dist. v. P.E.R.B., 19 Or App 638, 529 P2d 405 (1974) . Unfair labor practice charge against teachers’ union dismissed. Employer contended that ORS 243.672(2)(f), which precludes… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Meetings Law Appendix L

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Parliamentary Procedure, Quorums and Voting II.L.A. Parliamentary Procedure Generally Rules of parliamentary procedure provide the means for orderly and expeditious disposition of matters before a board, commission or council. They govern the way members of a multi-member body interact with each other. As a general proposition, those procedural guides only affect substantive policy development or… View Page


Attorney General’s Public Records and Meetings Manual 2014 – Public Meetings Law Appendix K

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Samples, Forms Guide to Bodies Subject to Public Meetings Law (pdf) | (doc) Public Meetings Checklist (pdf | (doc) Sample Meeting Notices (pdf) | (doc) Checklist for Executive Session (pdf) | (doc) Sample Script to Announce Start of Executive Session (pdf) | (doc) Sample Public Meetings Minutes (pdf) | (doc)


Attorney General’s Public Records and Meetings Manual 2014 – Public Meetings Law Appendix J

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Frequently Asked Questions Q. May a three-member governing body meet with staff in carrying out its administrative functions, without complying with all the notice and other requirements of the Public Meetings Law? A. If the governing body is meeting in order to obtain information on which it later will deliberate, or to deliberate or decide… View Page